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What is FTP?

What is FTP And Why Do I Need It?

FTP stands for File Transfer Protocol. But what the heck is a file transfer protocol and why would my business need something with such technical words? Here’s the skinny on what it does. FTP is a way to communicate allowing you to move files to and from a server on the internet. You may ask: But why would I need it if I have email? Great question.

Email is a great collaboration tool. Many email users correspond and sending electronic files as attachments. Most users send small files over email without difficulty, but they may run into issues when trying to send larger attachments. This is because email, in general, was never designed to handle the overload of larger file transfers. Consequently, many business’ IT departments limit mail attachments to 20 MBs or less to decrease and manage the impact on their network and storage function. IT departments cannot forecast when email needs will be highest or predict when multiple individuals might choose to send large files. Too many people sending too many large files at the same time could lead to service outages. Hence, they have limitations in place to prevent these issues. Email servers cannot guarantee delivery or security either.

Whether you have an IT department or not, we have all been in this situation: composing the email, attaching the file, making sure the grammar and presentation are correct, pressing the Send button…and then waiting…and waiting. Only to end up getting an error message that the file was too large. Of course, there are workarounds. You can break the file apart and send it in separate emails. Or, if you have multiple files, you can attach them to separate emails. Then the recipient has to retrieve multiple emails and piece it all back together. Though, if the recipient has file size restrictions that are lower than yours, they may never receive the email. It can get stuck in cyberspace….floating around.

There is also the security issue of sending important, high profile, or sensitive emails. These have the potential risk of getting hacked or retrieved by questionable sources. It is for these reasons that many businesses choose to send their files via file transfer protocol (FTP).

Using FTP is a simple, affordable, and seamless process. It’s as easy as transferring your files from one file folder to another.
Instead of uploading files via email and running the risk of getting files stuck or hacked, businesses use the secure way of uploading them via FTP Worldwide.
The recipient can then grab files directly from FTP Worldwide—avoiding the security risk of having the files floating through cyberspace.

Learn why FTP Worldwide is the trusted leader in file transfer and file sharing. With a 100% Guarantee, what do you have to lose? When security and reliability matter, businesses choose FTP Worldwide.

Files Too Large to Send Via Email?

The best way to send blueprints and/or large files such as CAD drawings, high resolution photographs or videos, may depend on where you need to send them. In most cases, email is not the solution. Most email providers, especially the free ones, limit the size of email boxes and file attachments. In other cases, what you are sending may be too large for your recipient to receive. So what are the alternatives?

The old school way was to copy the large files to some kind of storage media such as a CD or flash drive, package it up and send it via snail mail. As you can imagine, there are many disadvantages to mailing the files. Some of the issues with mailing a CD, DVD or flash drive include: the expense of the media to contain the files, the cost of the courier service, and the risk of damage to the package and contents, not to mention the time it takes for the materials to get to their destination.

Another “traditional” way to transfer the files was to hop in the car and take the materials to the person or subcontractors for whom the files were designated for. Hand delivery may still be a good alternative if the files are very large and the recipient is really, really close, perhaps your next-door neighbor. Hand delivery might also be a good option if you are still using a dial-up internet connection using that old 9600 baud modem and a dot matrix printer. And if you are, the traditional way may be best option for you…

A better alternative for architects, builders, engineers and other business professionals is to use a file transfer or FTP service. There are many secure and affordable FTP solutions available today. FTP, or File Transfer Protocol, was designed for the sole purpose of transferring large amounts of data over a network.

Some of the important considerations when selecting a file transfer and/or file sharing provider include:

 How long has the provider been in business?
 Do they have a good reputation?
 Does the provider offer multiple plans and allow upgrades AND downgrades at any time?
 Do they offer live customer support?
 What is the per-user cost of the plan?
 Does the provider offer special options such as custom branding?
 Do you or your users need to purchase or install special software?
 What is the provider’s security and privacy policy?
 What is their capacity; do they limit your size or put restrictions on your files?

Some so called “free” providers make money by selling their account information to advertisers and marketing companies. Keep in mind the old and proven adage, “You get what you pay for”. There are many other options and solutions to consider. A good way to start is to call the service provider and discuss the particular file transfer needs for your business.


Like many companies, yours may be complicated from the difficulty of sending files that are too large to send through email. An FTP service like FTP Worldwide can provide you with an affordable alternative to an in-house FTP server. FTP stands for File Transfer Protocol and was designed for moving large amounts of data efficiently over a network or the Internet. Not only are size and speed limitations addressed with FTP, with a secure connection, you can share confidential information with colleagues and customers throughout the world.

All the FTP plans offered by FTP Worldwide include a free web-based FTP client which eliminates the need for your users and/or customers to download and install additional software. FTP Worldwide offers unlimited transfers, a live support staff, tutorials and demos to help you get started and keep you going. Raid and Disk mirroring means superior server performance and availability while Intrusion Protection restricts unwanted intruders and hackers from being a risk. FTP Worldwide provides FTP hosting services for any size business with any number of users but leaves you in control. You assign passwords so that each user is protected and you can add or delete users according to whom you want to have access. You can add more security and determine which user has access to which files. You can customize your plan to suit your needs.

For more information about FTP services, please contact FTP Worldwide at 800-781-6862. We will customize a FTP plan to work for your business. If you need a FTP host that will provide you with quality service and superior customer service, contact FTP Worldwide Today!